1. GENERAL

Within the pages of this site, the context admits these terms and conditions are deemed to be incorporated into any agreement entered into with Derbyshrie Distributions for the provision of our door to door leaflet distribution services.


2. DEFINITIONS


3) ARRANGEMENTS

All arrangements made with Derbyshire Distributions must be made in writing before the commencement of the distribution by first class post, fax or email, verbal agreements may be accepted but will have no validity in the event of a dispute.

Date of the agreement by Derbyshire Distribution to distribute the material is the date agreed with the client for the material to commence distribution to residential or business letterboxes in the agreed area.

The time that Derbyshire Distribution takes to distribute the material to the residential households in the case of a Door Drop or business premises in the case of a business drop will depend at all times on the availability of Derbyshire Distribution Post Person to carry out the distribution. If a specific start and completion date is required these dates must be agreed before commencement of the distribution.

Material accepted for distribution by Derbyshire Distribution will always be carried out by its own distribution force. Maps of the Main Conurbation or Large Village Distribution Rounds are available from Derbyshire Distribution.


4) TYPES OF DISTRIBUTION

Single Sheet (Solus): The distribution will be carried out with a specified number of client leaflets which will as far as possible be of non competitive nature; Clients leaflets will be distributed to Derbyshire Distribution Distribution Rounds nominated specifically by the client.

Shareplan Standard: The distribution will be carried out with a specified number of client leaflets + either 1, 2 or 3 other items specified and agreed with the client Clients leaflets will be distributed to Derbyshire Distribution Distribution Rounds nominated specifically by the client.


5) PRICE

Price is the rate quoted for carrying out the distribution taking into consideration the size and weight of the material and the length of time agreed for the distribution to be carried out. The price quoted in writing will be held good for 30 days from the date of the quotation. Prices on the website are not fixed and can be expected to change if the size and weight of the matteriel exceeds that of out maximum.


6) NUMBER OF HOUSEHOLDS

The number of households or Delivery Points in each Derbyshire Distribution delivery round has been calculated using postcode information from the Royal Mail Postal Address File (PAF) file. The number of Delivery Points however has been rounded up to achieve a maximum level of penetration.


7) LEVEL OF PENETRATION

In the defined area of a Derbyshire Distribution Distribution Round or other agreed distribution area Derbyshire Distribution will use its best endeavours to achieve 100 percent coverage to delivery points in the defined area. However due to the logistics of delivering unaddressed material and the location of delivery points the Derbyshire Distribution Post Person may not always be able to find all delivery Points or letterboxes in the defined area, therefore the level of penetration of the distribution may be less than 100%. In all circumstances Derbyshire Distribution cannot guarantee to reach every letterbox in the defined area but it will carry out its best endeavours to reach the maximum level of penetration. Derbyshire Distribution will only at its discretion deliver to shops and business premises in the Distribution Round.


8) CIRCUMSTANCES WHERE DELIVERY MIGHT NOT TAKE PLACE

It is emphasised that there are number of specific reasons why an individual property might not receive an item;

i) The material is unaddressed and therefore the Derbyshire Distribution Post Person may not realise that they have not delivered to a specific property.

ii) The property in question may not have a letterbox or the letterbox may not be in the front door of the property

iii) If the property is multi occupancy ie a converted house or block of flats it may not be possible to gain access to all separate occupancies in the residence. Sometimes due to security at the building it may not be possible to gain access to deliver any unaddressed material.

iv) If there is a warning of a dog at the premises Derbyshire Distribution and or its deliverer will at its discretion not attempt to deliver to the property.

v) If there is a notice at the property advising that the resident or residents do not wish to receive unaddressed material.

vi) delivery will not normally be made to obviously empty or derelict properties or where the access to the premises may be hazardous to the safety of the Post Person.


9) SURPLUSES AND SHORTFALLS

The number of leaflets supplied to Derbyshire Distribution will be checked for accuracy using an electronic counting device. If there is insufficient material to complete the area required the client will be advised. If there quantity of the material is greater than the amount need to complete the area nominated by the client the excess material will be retained and the client given the option to collect the surplus material at his cost or to nominate suitable addition areas where the materiel can be distributed to.


10) ACCEPTANCE SUBJECT TO THE BRITISH CODES OF ADVERTISING

All material is accepted for distribution only on the basis that it meets the conditions of the British Codes of Advertising. Derbyshire Distribution will not accept any material of a sexual, salacious or racist nature. All offerings made by the advertiser should be morally and legally acceptable. Derbyshire Distribution retains the right to refuse any material for distribution that it considers unacceptable or inappropriate.


11) PAYMENT

Payment is to made to Ben Hudson (Managing Director of Derbyshire Distribution). Derbyshire Distribution do not provide credit terms for the provision of leaflet distribution services or printing. Payment is expected from the client on the basis that Derbyshire Distribution provide a highly reliable leaflet distribution service and payment cannot be a condition of the level of response or number of enquiries received to the campaign or the leaflet distribution.


12) SECURITY OF MATERIAL

The material for distribution by Derbyshire Distribution will be held in a secure and dry location whilst the distribution is carried out.


13) CANCELLATION

The client may cancel the contract or any part of the contract anytime before the commencement of the distribution of the material providing the material is still in the possession of Derbyshire Distribution. However if the material has been transferred to the Post Person(s) who has been allocated to carry out the distribution then that contract or part of that contract cannot be cancelled and the material will be distributed. Where a cancellation is accepted by Derbyshire Distribution the material must be collected by the client to which it has been sent or a transport charge will be made for returning the material to the client. All monies paid by the client to Derbyshire Distribution for the distribution of the material will be refunded less a cancellation charge of 10% of the contract value. If it becomes necessary for Derbyshire Distribution to cancel a contract for any reason the material will be returned to the clients premises at the cost of Derbyshire Distribution and a full refund of monies paid in respect of that contract. Derbyshire Distribution reserves the right to cancel any contract with reasonable notice.


14) INDEMNITY

The client shall indemnify and keep indemnified Derbyshire Distribution from and against any and all liability loss claims demand costs or expenses of any kind whatsoever which it shall at any time suffer or incur.


15) WAIVER

Failure or delay by either party to enforce any of the provisions of the agreement shall not operate as a waiver of any of its rights hereunder or operate so as to bar the exercise or enforcement thereof at any time or time.


16) SEVERENCE

The agreement is severable in that if any provision is determined to be illegal or unenforceable by any court of competent jurisdiction such provision shall be deemed to have been deleted without affecting the remaining provisions of the agreement.


17) LAW

These Terms and Conditions shall be governed by and construed in accordance with English law and the parties hereto agree that the English Courts shall have exclusive jurisdiction.

13 Wilmot Street, Matlock, Derbyshire. DE4 3HY 07772519186